MS 1022 - Michigan College Personnel Association

Title	MS 1022 - Michigan College Personnel Association
Introduction	The Michigan College Personnel Association donated their archives to the Center for Archival Collections to be part of the National Student Affairs Archives on March 23, 2005. The six cubic feet of constitutions, minutes, correspondence, conference files, committee files and publications date from the establishment of the Association in 1952-1953 and continue through 2006. No restrictions exist on the research use of the collection and duplication is permitted for scholarly purposes. The collection was arranged and finding aid prepared by Ann Bowers, National Student Affairs Archivist, in May 2006. The following history is taken from the MCPA website: On July 31, 1952, thirteen individuals from eleven Michigan colleges and universities gathered at the University High School in Ann Arbor to formally establish the Michigan College Counselors Association (MCCA). In December, the first conference was held at Michigan State University. The first MCCA newsletter was published in 1954. Although the American College Personnel Association (ACPA) was not chartering state divisions in the 1950's, the MCCA continued to strengthen its ties with the national organization. In October 1957, MCCA officially changed its name to the Michigan College Personnel Association (MCPA) and adopted its first constitution. The first MCPA journal was published in the spring of 1964. In the 1960's, MCPA was caught in the middle of the affiliation struggles between ACPA and the American Personnel and Guidance Association (APGA). At the time, APGA was the parent association of ACPA. Reluctant to become affiliated with APGA or its state chapter, the Michigan Personnel and Guidance Association, MCPA remained as a state division without official recognition until March 27, 1972. Part of this recognition meant that members of MCPA were also required to be members of MPGA, and during some years, APGA. In 1983, MCPA changed its constitution to allow individuals to become members of MCPA without having to also become members of MPGA. In September of 1992, after forty years of discussion about the affiliation with APGA (renamed in the interim period the American Association for Counseling and Development), ACPA officially disaffiliated from its parent association. The following July, MCPA completed its disaffiliation with both AACD and MACD. In October 2002, MCPA celebrated its 50th anniversary at the annual conference in Grand Rapids. The theme of the conference was Memories of the Past...Reflections of the Future. The organization took this theme to heart and began to plan the future of the organization. MCPA became incorporated in August 2003 and received their 501 (c) 3 status with IRS in August 2004. These actions moved MCPA into the position to more efficiently and effectively function as professional organization. From an organization of thirteen professionals, MCPA grew to 86 members in three years and nearly tripled in size ten years later. Currently, MCPA maintains a membership of approximately 275 professionals representing nearly every area within student affairs as well as every institution of higher education in the state. MCPA has not only grown in size, but has grown in its offerings to its members. The organization has moved from one conference and a journal to an annual conference, three one-day professional development events, a Website, a listserve, a journal, and three newsletters a year. The Michigan College Personnel Association is one of the largest state divisions with ACPA, consisting of dedicated professionals who regularly contribute to the field at the state, regional and national levels.
Record Group	The Michigan College Personnel Association Collection is divided into six Record Groups: Executive Board Files, Correspondence, Conference Files, Committee Files, Subject Files, and Publications. These Record Groups are divided into Record Series which are described below. Executive Board Files Organizational Documents July-December 1952 Arranged chronologically Includes correspondence and minutes regarding the organizational meeting of the association Constitutions/Bylaws 1957-2006 Arranged chronologically Includes the first constitution ratified in 1957 and all revisions through 1999 Articles of Incorporation/Tax Exempt Forms 2003-2004 Arranged chronologically Includes articles of incorporation and request for Tax exemption Rosters 1952-2001, 2004-2005 Arranged chronologically Includes officer lists Officer Responsibilities 1959-1960 Arranged chronologically Includes job descriptions for the officers Operational Manuals 1981, 1998 (draft), [2002] Arranged chronologically Compilations of officer responsibilities, policies and procedures of the association Minutes October 1953-May 2005 Arranged chronologically Includes executive board and annual business meeting minutes, board-related correspondence, officer and committee reports Correspondence Correspondence 1953-1992 Arranged chronologically Includes officer correspondence (mostly president) both internal and external to the organization Conference Files Conference Files 1954-1977, 1979-1981, 1983-1985, 1990-2005 Arranged chronologically Includes programs and may include some planning documents, flyers, evaluations, and list of registrants Workshops/Institutes 1978-1980, 1982-1985, 1990-1992, 1994-1995, 1998-2005 Arranged chronologically Includes flyers, programs and some evaluations for workshops (drive-in, older returning student, topical, teleconference) and New Professionals Institute Committee Files Committee Files 1958-2006 (scattered dates) Arranged alphabetically by committee name and chronologically within Includes minutes, reports, correspondence for the following committees: Awards (includes chapter award nominations for ACPA), Commissions, Human Diversity, Liaison, Licensing, New Professionals, Nominating, Older Returning Student/Non Traditional Student, Research, Ways and Means Subject Files Subject Files 1956-2006 (scattered dates) Arranged alphabetically by subject and chronologically within Includes correspondence, reports, surveys for the following subjects: Counselor Approval/Certification, History, Membership Survey. Also includes President's information cards and Presidential addresses. Publications Journal 1964-1971, 1997-Fall 2003, Spring 2005 Arranged chronologically Includes issues of the MCPA Journal/Michigan Journal of College Student Development-peer-reviewed articles on the profession Newsletters 1953, 1955-1956, 1958, 1960, 1963, 1972-1981, 1984-August 2001, Winter 2003-Winter 2006 Arranged chronologically Includes MCPA newsletter containing information on the organization, its events and news about members, short articles, officer reports Membership Lists/Directories 1953-2000/2001 Arranged chronologically Includes contact information for the members Publications 1977, 1978, 1999 Includes: Guide to Services for Returning Adult Students in Michigan Colleges and Universities (1978), Human Resource Bank (1977), Using MCPA and ACPA Resources and Materials to Assist the Membership in Growth and Development for the New Millennium-2000 (1999) Brochures 1970s-2000s (scattered dates) Includes membership brochures
Inventory	Record Group: Executive Board Files Box 1 Organization of MCPA, July-December 1952 Constitutions/Bylaws, 1957-2006 Articles of Incorporation/Tax Exemption, 2003-2004 Rosters, 1952-2001, 2004-2005 Officer responsibilities, 1959-1960 Operations Manual, 1981 Operations Manual (draft), 1998 Leadership Team and Director's Manual, [2002] Box 2 Minutes, October 1953-November 1958 Minutes, April 1959-November 1963 Minutes, April 1964-October 1968 Minutes, January 1969-December 1970 Minutes, January-December 1971 Minutes, January 1972-December 1973 Minutes, February-December 1974 Minutes, January-November 1975 Minutes, February-November 1976 Minutes, January-December 1977 Box 3 Minutes, January-November 1978 Minutes, January-October 1979 Minutes, January-December 1980 Minutes, January-November 1981 Minutes, January-December 1982 Minutes, January-November 1983 Minutes, January-December 1984 Minutes, January-November 1985 Minutes, January-November 1986 Minutes, January-October 1987 Minutes, January-November 1988 Minutes, January-December 1989 Box 4 Minutes, January-November 1990 Minutes, January-December 1991 Minutes, January-December 1992 Minutes, January-December 1993 Minutes, January-November 1994 Minutes, January-November 1995 Minutes, January-November 1996 Minutes, January-November 1997 Minutes, January-December 1998 Minutes, January-November 1999 Box 5 Minutes, January-December 2000 Minutes, January-December 2001 Minutes, January 2002-December 2003 Minutes, January-December 2004 Minutes, January-May 2005 Correspondence Box 1 Correspondence, 1953-1959 Correspondence, 1960 Correspondence, 1961 Correspondence, 1962-1964 Correspondence, 1965 Correspondence, 1966-1968 Correspondence, 1969 Correspondence, 1970 Correspondence, 1971 Box 2 Correspondence, 1972 Correspondence, 1973 Correspondence, 1974 Correspondence, 1975 Correspondence, 1976 Correspondence, 1977 Correspondence, 1978 Correspondence, 1979 Correspondence, 1980 Correspondence, 1981-1987 Correspondence, 1988-1989 Correspondence, 1990 Correspondence, 1991 Correspondence, 1992 Conference Files Box 1 Conferences, 1954-1956 Conferences, 1957-1959 Conferences, 1960-1962 Conferences, 1963-1965 Conferences, 1966-1967 Conferences, 1968-1970 Conferences, 1971-1972 Conferences, 1973-1974 Conferences, 1975-1976 Conference (25th anniversary), 1977 Conferences, 1979-1981 Conferences, 1983-1985 Conferences, 1990-1991 Conferences, 1992-1993 Conferences, 1994-1995 Conferences, 1996-1997 Conferences, 1998-1999 Workshops, 1978-1999 (scattered dates) Box 2 Conferences, 2000-2001 Conferences, 2002-2003 Conferences, 2004-2005 New Professionals Institute, 2001-2004 Workshops/Summits, 2000-2005 Committee Files/Subject Files Awards Committee, 1991, 1998, 2001-2002, 2004-2006 Commissions Committee, 1981 Human Diversity Committee, 1992 Liaison Committee, 1981, 1984 Licensure Committee, 1977 New Professionals Committee, 1981-1992 (scattered dates) Nominating Committee, 1979-1983 Older Returning/Non Traditional Students, Committee, 1979-1992 Research Committee, 1958-1960 Ways and Means Committee, 1983-1985 Counselor Approval Plan/Certification, 1956-1969 History, 1952-1989 Presidents' Information Cards/President's Address, 2001-2006 Membership Survey, 1959 Publications Box 1 Journal, Spring, Fall 1964 Journal, Spring, Fall 1965 Journal, Spring, Fall 1966 Journal, Spring, Fall 1967 Journal, Fall 1968 Journal, Spring 1969, Winter 1970, Summer 1970 Journal, Summer 1971 Journal, May 1997, Fall 1997, Spring 1998, Spring 1999 Journal Spring 2000, Fall 2000, Fall 2001, Fall 2002, Fall 2003, Spring 2005 Box 2 Newsletter Feb. 1953, Feb. 1955, Oct. 1955, Feb. 1956 Newsletter Feb. 1958, Jan. 1960, May 1963, Sept. 1963 Newsletter June 1972, [Nov. 1972?], March, Dec. 1973, Winter/Spring 1974, Oct. 1974, Dec. 1974 Newsletter Jan.-Dec. 1975, Feb.-Dec. 1976 Newsletter Feb.-Dec. 1977, Feb.-Dec. 1978 Newsletters Feb.-Dec. 1979 Newsletters Feb.-Dec. 1980 Newsletters Feb.-Dec. 1981 Newsletters Feb.-Oct. 1982 Newsletters April-Dec. 1983, Feb.-Dec. 1984 Newsletters Feb. 1985-Fall l986 Box 3 Newsletters Winter 1986/87-Fall 1989 Newsletters Winter 1990-Fall 1991 Newsletters Spring 1992-Fall 1993 Newsletters Winter 1994-Winter 1996 Newsletters Spring 1996-Fall 1997 Newsletters Winter 1998-Fall 1999 Newsletters Spring 2000-August 2001 Newsletters Winter 2003-Winter 2006 Box 4 Membership Lists/Directories 1953-1970 Membership Lists/Directories 1971-1981/82, 1986/87-1999/2000, 2000/2001 Guide to Services for Returning Adult Students in Michigan Colleges and Universities, 1978 Human Resource Bank, 1977 Using MCPA and ACPA Resources and Materials to Assist the Membership in Growth and Development for the New Millennium, April, 1999 Membership brochures 1970s-2000 (scattered dates)